Asset management software provider Jaama has launched a new Maintenance Exchange maintenance and compliance platform for commercial vehicles and mixed fleets, which streamlines the exchange of information between fleet management companies, maintenance providers and end-user fleets.
The ‘end-to-end’ system allows seamless booking, authorisation, invoicing and auditing of vehicle maintenance work, says Jaama, significantly reducing the administrative burden of manual processes in a step towards the company’s vision of paperless asset management.
The new product integrates with Jaama’s Key2 asset management system and can interface with other third-party systems.
For commercial vehicle end-user fleets, Maintenance Exchange also enables the collection of information for the Driver & Vehicle Standards Agency’s (DVSA) Earned Recognition scheme, which monitors fleet compliance data. The incentive for fleets to use the scheme is to reduce the number of vehicle roadside stops and checks by enforcement officers.
Maintenance Exchange streamlines the exchange of vehicle maintenance information along with related documentation – typically MOT certifications, vehicle inspection sheets, servicing, and routine maintenance documents – between maintenance suppliers and fleet management companies/end-user fleets.
Vehicle maintenance work is authorised through the platform, and built-in rule sets mean that invoices for jobs carried out can be paid in a timely manner, once all required documentation is present.
Commercial end-user fleets that use Key2 are able to send defined Earned Recognition scheme key performance indicator information to the DVSA every four weeks, including data captured from driver defect checks, servicing, and MOTs.
Jaama is recognised by the DVSA as a ‘validated IT supplier’ for its Key2 web-based technology, and last year it launched an Earned Recognition scheme module that enables commercial vehicle operators to create, store and manage compliance data.
Martin Evans, managing director of Jaama, said: “Maintenance Exchange enables fleet and transport managers to centralise their view of all compliance data and documentation, which is exactly what they want and need.
“Maintenance Exchange also enables fleets to implement service level agreements with their vehicle maintenance suppliers to further improve document delivery without manual intervention.
“Businesses are recognising the benefits of digitalising documentation. As a consequence, Maintenance Exchange further enables fleets to drive administration and operational efficiencies as we move ever-closer to a paperless business environment.”