Truckfile: how software can streamline CV inspections
In today’s demanding commercial vehicle industry, effective management of fleet and workshop operations is more important than ever, says software provider Truckfile, adding that one of the most impactful ways to streamline operations is by using software for inspections.
“With the increasing complexity of modern fleets and the demands of regulatory compliance, inspection software has become an essential tool for improving efficiency, accuracy, and compliance within workshops,” said Truckfile.
“One of the key benefits of using software for inspections is the significant increase in efficiency. Traditional paper-based inspection methods can be time-consuming, error-prone, and difficult to manage over time.
“Software, however, automates much of the process. By allowing technicians to record their inspections digitally, software reduces the time it takes to complete inspections and removes the need for physical paperwork.”
Truckfile says its Workshop software provides a comprehensive solution for streamlining inspections, offering digital record-keeping and standardised procedures that improve accuracy and management.
“Technicians can easily document their inspections using this software, ensuring all steps are followed and tracked efficiently,” the company continued.
“For those looking to take it a step further, Truckfile also offers the Truckfile Voice module, a hands-free, voice-controlled system that allows technicians to complete their inspections up to 20 per cent faster.
“By enabling technicians to follow prompts and use voice commands to document their findings, it saves time and effort, significantly speeding up the inspection process. Workshops can handle more vehicles in less time, which directly impacts overall productivity and profitability.”
Ensuring accuracy is critical, Truckfile adds, particularly when it comes to compliance with industry regulations.
“Manual inspection records can be incomplete, difficult to read, or even lost. Inspection software eliminates these risks by providing a standardised process for data collection and storage. Digital systems ensure that all inspections follow the same thorough procedures, reducing the likelihood of missed steps or errors.
“Inspection software not only facilitates better record-keeping but also enables a more proactive approach to fleet maintenance.
“By capturing and analysing data in real time, software can help detect patterns and predict when maintenance issues are likely to arise. This predictive maintenance approach allows businesses to address potential problems before they lead to breakdowns, significantly reducing downtime and repair costs.”
Another major advantage of using software for inspections, says the firm, is the enhanced visibility it provides.
“Digital platforms allow workshop managers to access records, reports, and inspection data from any internet-connected device, whether in the office or on the go.
“The convenience of remote access allows managers to oversee multiple sites, track vehicle inspections, and monitor technician performance in real-time, all from one central system. This level of accessibility streamlines the management of fleet operations, improving coordination and accountability across the entire team.”
Workshops and fleets have experienced significant improvements with Truckfile’s digital inspection tools, the company reports. It cites the example of Intercounty Truck & Van, whose depot manager Steve Sargeant noted: “Vehicle inspections are now taking an average of ninety minutes instead of two hours. With upwards of 50 trucks and vans passing through our workshop each day, that means efficiency has gone through the roof.”
This efficiency boost has exceeded initial expectations, cut inspection times and significantly increased productivity.
“Smaller independent workshops have also seen significant advantages with Truckfile’s real-time data capture, which has enhanced both communication and compliance,” the software provider added.
“The system’s flexibility makes it a perfect fit for businesses of all sizes, from family-run operations to large multi-site companies.”
