Aquarius IT launches integrated Licence Check solution
Software provider Aquarius IT has launched its own DVLA-approved Licence Check tool, fully integrated within its ClockWatcher Elite software, which it says offers operators a connected, single-screen view of driver compliance.
The new solution has been built by Aquarius’s in-house team of developers to work seamlessly within ClockWatcher’s Driver Hub. Licence Check links directly with the company’s award-winning suite of driver compliance tools – including accident reporting, defect checks, working time, drivers’ hours, and time & attendance.
With everything accessible from a single login and displayed on one screen, transport managers are said to gain a complete, real-time view of each driver’s compliance data record. This helps to streamline workflows, support better decision-making, and reduce administrative burden, says Aquarius.
The new Licence Check enhances this view by surfacing critical DVLA data – from licence entitlements and penalty points to overspeeding, disqualifications, conviction dates, medical indicators, endorsements, Driver CPC, and expiry dates. It allows transport teams to check driving licence data directly with the DVLA, all from within the system – eliminating the need for separate processes.
A key advantage is the easy setup, says the company. The platform walks users through a clear step-by-step process to request and record driver consent, link licence details to the system, and configure check frequencies based on risk.
Licence checks can then be scheduled, with built-in alerts for drivers with endorsements or changes in licence status. This depth of detail supports a smarter and proactive approach to compliance and risk management, says Aquarius, reporting that early testers have praised the system’s ease of use and particularly liked the built-in calendar view.
The firm highlights employers’ legal duty, for every employee driving on company business, to confirm licences are valid and drivers are qualified for the vehicles they operate. Failing to carry out these checks not only puts the business at risk of fines and prosecution, it warns, but can have serious consequences in the event of an incident. With Aquarius Licence Check, the checks are said to be simple, automated, and auditable – giving operators a smarter way to meet this vital obligation.
Mark Johnston, managing director at Aquarius IT, said: “Compliance is a moving target, and the more joined-up your data, the better positioned you are to keep up. With this latest development, we’re giving operators the ability to track licence data with the same level of clarity and control they already have with their driver and vehicle data.
“It’s another important step in our continuing aims to simplify compliance and reduce risk through smart digital tools.”
The new Licence Check is suitable for all businesses with employees driving on company time – from large HGV and PCV fleets to company cars, vans, and grey fleet drivers.
It also supports recruitment and onboarding by verifying licence credentials in real time, as well as insurance processes. With more insurers seeking evidence of proactive risk management, says Aquarius, being able to demonstrate structured, auditable checks can strengthen negotiations and provide protection in the event of a claim. With Aquarius’s Licence Check, operators can clearly show insurers they are monitoring driver risk and responding appropriately – safeguarding the business from legal and financial exposure.
Aquarius recommends conducting checks at least every three months, with more frequent reviews for higher-risk drivers – an approach that aligns with the latest FORS guidance. While no fixed legal frequency exists, being able to demonstrate consistent, risk-based checks is critical to protecting both compliance and reputation.
Neil Chetwynd, director of development at Aquarius IT, added: “We’ve developed our integrated Licence Check to help operators manage compliance in one place, alongside other driver data – securely, efficiently, and in line with best practice.
“It quickly brings everything from licence checks and driver hours to incidents and defects into a single digital workflow, reducing risk, saving time, and eliminating the need to switch between systems or spreadsheets.”
Readers can find more information or book a consultation via the Aquarius website.
