r2c reduces fleet admin burden with Document Integrations
Fleet and workshop management software provider r2c has launched a new feature that seamlessly imports, maps and manages inspection documents, which it says can massively reduce the admin workload of transport operators.
Called Document Integrations, this new automated feature can eliminate manual uploads, the company says, and ensure that documents are securely linked to the correct job, asset and user, all without human intervention.
Intelligent bots monitor the email inbox, detect incoming documents and then ingest them into the system, creating full audit trails, preserving compliance and providing comprehensive and complete service histories for all vehicles.
“At a stroke, using artificial intelligence systems, Document Integrations solves one of the major administration headaches of fleets,” said r2c commercial director Ashley Connell.
“Inspection reports and documents often arrive from many different channels and in multiple formats, creating complexity, increasing the risk of human error, and taking up a lot of office admin time.”
The feature includes built-in mapping logic which can ‘read’ each document and then associate each one with the right job or asset.
Document Integrations features secure, traceable storage, with all imported documents stored within r2c systems to provide additional levels of data protection and redundancy for transport operators.
Document Integrations is now available to all r2c Operator and R&M users of all sizes, and is scalable so as operations grow, the transport operator does not need to increase overheads to manage vehicles, as they would with manual processes.
“With Document Integrations, we’re automating away the pain. No more manually uploading files, misplacing reports or risking non-compliance,” said Connell.
“Our goal with this is to let teams spend their time and focus on maintaining vehicles, reducing downtime and improving safety, rather than managing paperwork.”
